Privacy Policy

Last updated: 17 March 2026

1. Who We Are

Spark Dance Fitness is a fitness business based in the United Kingdom, operated as a sole trader. In this policy, 'we', 'us', and 'our' refer to Spark Dance Fitness.

We are committed to protecting your personal information and being transparent about how we use it. This policy explains what data we collect, why we collect it, and your rights under UK data protection law.

For any questions about this policy, please contact us at:

Email: zumbawithbrendan@gmail.com

Website: www.sparkdancefitness.com

2. What Personal Data We Collect

Information you give us directly

When you register for a class, contact us, or interact with our services, we may collect:

• Your name

• Your email address

• Your phone number

• Any health or fitness information you voluntarily share with us (for example, injuries or conditions relevant to class participation)

• Messages or enquiries you send us

Information collected automatically

When you visit our website, we may automatically collect:

• Your IP address

• Browser type and version

• Pages visited and time spent on those pages

• Referring website

This information is collected through cookies and similar tracking technologies. Please see Section 8 (Cookies) for more details.

Information from third-party platforms

If you interact with us on platforms such as WhatsApp or Instagram, we may receive information you share with us there. Please refer to those platforms' own privacy policies for information about how they handle your data.

3. How We Use Your Data

We use your personal data for the following purposes:

• To manage your class bookings and attendance

• To communicate with you about classes, timetable changes, and events

• To respond to your enquiries and provide customer support

• To send you updates or newsletters about Spark Dance Fitness (where you have consented to this)

• To improve our website and services

• To comply with our legal obligations

4. Our Legal Basis for Processing

Under UK GDPR, we must have a lawful basis for processing your personal data. We rely on the following:

• Contract: where processing is necessary to provide the services you have requested (e.g., managing your class booking)

• Legitimate interests: where we have a legitimate interest in running and improving our business, provided this does not override your rights

• Consent: where you have given us clear consent — for example, to receive marketing communications. You can withdraw consent at any time.

• Legal obligation: where we are required to process data by law

5. How Long We Keep Your Data

We only keep your personal data for as long as necessary for the purposes set out in this policy, or as required by law. In general:

• Contact and booking information: retained for up to 2 years after your last interaction with us

• Financial records (if applicable): retained for 6 years in line with HMRC requirements

• Marketing preferences: retained until you withdraw consent

When data is no longer needed, we securely delete or anonymise it.

6. Who We Share Your Data With

We do not sell or rent your personal data to third parties. We may share your data in the following limited circumstances:

• Service providers: we use trusted third-party services to help run our business, such as our website platform (Wix) and communication tools. These providers process data on our behalf and are bound by data processing agreements.

• Legal requirements: we may disclose your data if required to do so by law, court order, or regulatory authority.

• Business transfers: if Spark Dance Fitness is transferred to a new owner, your data may be transferred as part of that process. We will notify you in advance.

Any third parties we work with are required to keep your data secure and to use it only for specified purposes.

7. International Data Transfers

Some of the third-party services we use (such as Wix) may store or process data outside the UK. Where this occurs, we ensure that appropriate safeguards are in place, such as the UK International Data Transfer Agreement (IDTA) or equivalent standard contractual clauses, in accordance with UK data protection law.

8. Cookies

Our website uses cookies — small text files placed on your device — to improve your experience. We use the following types of cookies:

• Strictly necessary cookies: essential for the website to function. These cannot be disabled.

• Analytics cookies: help us understand how visitors use our website, so we can improve it. We use this data in aggregate, anonymised form.

• Marketing cookies: used to show you relevant content. We will ask for your consent before placing these.

You can manage your cookie preferences through your browser settings or through the cookie consent tool on our website. Please note that disabling certain cookies may affect how the website functions.

9. Your Rights

Under UK data protection law, you have the following rights:

• Right of access: you can request a copy of the personal data we hold about you

• Right to rectification: you can ask us to correct inaccurate or incomplete data

• Right to erasure ('right to be forgotten'): you can ask us to delete your data in certain circumstances

• Right to restrict processing: you can ask us to limit how we use your data

• Right to data portability: you can request your data in a portable format

• Right to object: you can object to certain types of processing, including direct marketing

• Rights related to automated decision-making: we do not use automated decision-making or profiling

To exercise any of these rights, please contact us using the details in Section 1. We will respond within one month. There is no charge for most requests, though we may charge a reasonable fee for manifestly unfounded or excessive requests.

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection regulator:

Website: www.ico.org.uk | Helpline: 0303 123 1113

10. Data Security

We take the security of your personal data seriously. We use appropriate technical and organisational measures to protect your information against unauthorised access, loss, or disclosure. These include password protection, secure connections (HTTPS), and limiting access to personal data to those with a business need.

While we do our best to protect your data, no transmission over the internet is completely secure. If you have concerns about the security of your data, please contact us.

11. Third-Party Links

Our website may contain links to external websites (such as Zumba.com or social media platforms). This privacy policy applies only to Spark Dance Fitness. We are not responsible for the privacy practices of other websites and encourage you to read their privacy policies before providing any personal data.

12. Children's Privacy

Our services are intended for adults aged 18 and over. We do not knowingly collect personal data from children under 18. If you believe we have inadvertently collected data from a child, please contact us immediately so we can delete it.

13. Changes to This Policy

We may update this privacy policy from time to time. When we do, we will update the 'last updated' date at the top of this page. If we make significant changes, we will notify you directly where possible (for example, by email or via our WhatsApp group).

We encourage you to review this policy periodically.

14. Contact Us

If you have any questions, concerns, or requests relating to this privacy policy or your personal data, please contact:

Spark Dance Fitness

Email: zumbawithbrendan@gmail.com

Website: www.sparkdancefitness.com

We aim to respond to all enquiries within 5 business days.